Executive Assistant - Financial Departments

Shift: Day
Schedule: Full - Time Regular

Ardent Health Services invests in people, technology, facilities and communities, producing high-quality care and extraordinary results. Based in Nashville, Tennessee, Ardent’s subsidiaries own and operate 31 hospitals in seven states with more than 25,000 employees including 1,150 employed providers. Ardent facilities exceed national averages in Overall Hospital Quality Star Rating as ranked by the Centers for Medicare & Medicaid Services; 89 percent of its hospitals received a three-star rating or above in comparison with 73 percent of all hospitals ranked. Seven of the company's hospitals were recognized by Modern Healthcare as "Best Places to Work" in 2017 – more than any other system in the country.

We have an exciting opportunity to join our team as an Executive Assistant – Financial Departments.

The Executive Assistant – Financial Departments will provide administrative assistance and support to designated corporate staff members in the Decision Support, Tax and Treasury Departments. The successful candidate must be detail oriented, enjoy project work and must be proficient in Excel.

Primary Responsibilities

  • Provides administrative support for AVP Decision Support, VP Tax and SVP Treasury departments.
  • Prepares and distributes correspondence.
  • Prepares, revises and reviews documents including, but not limited to, policies and procedures and contracts ( Power Point presentations, Word documents, Excel Spreadsheets, etc.).
  • Distribute or maintain a limited set of reports under the supervision of the decision support team.
  • Maintains an accurate and efficient filing system.
  • Maintains daily calendar and schedule for designated corporate staff members via Outlook.
  • Screens calls and visitors.
  • Coordinates activities relating to meetings and conferences including hotel and travel arrangements, preparation of support materials, meal planning and related tasks.
  • Coordinates travel arrangements for members of department .
  • Provides support to other departments when needed to cover for absences, heavy workload, etc.
  • Prepares reports, spreadsheets and related material as requested.
  • Monitors supplies, special orders, etc. for designated work group.
  • Performs other duties as assigned.

Qualifications

Experience:  3+ years’ experience as an Administrative Assistant in a Finance related department, preferably in a health care setting. 

Education:

  • High School Diploma required.
  • Associate Degree in Business Administration preferred.

Additional Requirements: 

  • Must have excellent knowledge of Microsoft Office, including Microsoft Word, PowerPoint, Outlook and Excel.
  • Must be detail oriented and enjoy projects.
  • Must be able to type 65 wpm.  

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.