Talent Acquisition Coordinator

Shift: Day
Schedule: Full - Time Regular

Ardent Health Services invests in people, technology, facilities and communities, producing high-quality care and extraordinary results. Based in Nashville, Tennessee, Ardent’s subsidiaries own and operate 31 hospitals in seven states with more than 25,000 employees including 1,150 employed providers. Ardent facilities exceed national averages in Overall Hospital Quality Star Rating as ranked by the Centers for Medicare & Medicaid Services; 89 percent of its hospitals received a three-star rating or above in comparison with 73 percent of all hospitals ranked. Five of the company's hospitals were recognized by Modern Healthcare as "Best Places to Work" in 2018 - the eleventh consecutive year an Ardent facility made this list. Ardent's corporate office was named "Top Work Places" for Nashville based companies in 2017 and 2018.

We have an exciting opportunity to join our HR team as a Talent Acquisition Coordinator.

Primary Duties & Responsibilities

The Talent Acquisition Coordinator will support our Talent Acquisition Department and perform duties in the following areas:

Administrative - Onboarding

  • Handle all new hire offer (hard copy & electronically)
  • Send welcome emails to new hires and communicate onboarding process to managers
  • Coordinate drug screen and background check and ensure results are in submitted prior to “active” status is entered in Lawson
  • Oversee receptionist duties to submit background check process
  • Ensure all new hire paperwork is returned and complete. Create employee file.
  • Create personnel action forms and obtain approvals.  Submit to HRIS for entry into Lawson
  • Communicate with department admin to Provision and coordinate space
  • Submit I9 and eVerify on employee’s first day
  • Obtain file if employee is a transfer
  • Email weekly New hire update to Desktop Support
  • Schedule executive interviews at the corporate office
  • Schedule executive orientations

Administrative Support

Support TA leadership:

  • with all aspects of calendar management & meeting support
  • with scheduling / organizing meetings or events
  • with inbound phone calls
  • with hard copy information organization (materials and other working collateral)

Administrative - Other

  • Ability to run routine and ad hoc ATS reports
  • Work closely with Talent Acquisition (TA) leadership to help shape staffing performance critical indicators for the corporate office and across the Ardent enterprise
  • Ability to consult on data, assert ideas, and use discretionary effort to further explore data results with TA leadership
  • Oversee all candidate interview scheduling as assigned – using Receptionist as appropriate and coordinating with other department Administrative Assistants
  • Organize and schedule corporate based Executive Orientations
  • Create and obtain approvals for new hires, terminations, and one time payments; submit to HRIS.
  • Develop and send communications to employees including any additional paperwork needed.
  • Coordination of file transfers
  • Creation of recruiting authorization forms and obtain approvals
  • Maintain Employee Files
  • Code and submit TA department invoices
  • Maintain corporate org charts
  • Point of contact with temp agency to fill temporary admin needs



  • Bachelor’s Degree in Human Resources or Business related field


  • 2+ years of human resources experience in a corporate setting preferred
  • Systems experience in a business application preferred
  • Experience supporting talent acquisition and onboarding new employees preferred
  • Experience with the Microsoft Suite of products including Excel and PowerPoint required

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.