Executive Assistant to CFO

Shift: Day
Schedule: Full - Time Regular

Ardent Health Services invests in people, technology, facilities and c ommunities, producing high-quality care and extraordinary results. Based in Nashville, Tennessee, Ardent’s subsidiaries own and operate 31 hospitals in seven states with more than 25,000 employees including 1,150 employed providers. Ardent facilities exceed national averages in Overall Hospital Quality Star Rating as ranked by the Centers for Medicare & Medicaid Services; 89 percent of its hospitals received a three-star rating or above in comparison with 73 percent of all hospitals ranked. Seven of the company's hospitals were recognized by Modern Healthcare as "Best Places to Work" in 2017 – more than any other system in the country. Ardent's corporate office was named "Top Work Places" for Nashville based companies in 2017 & 2018.

  • 31 hospitals
  • 4,840 licensed beds
  • 25,000 employees
  • 1,150 employed providers
  • $4.6 billion in revenues

We have an exciting opportunity to join our team as an Executive Assistant.

The Executive Assistant is a key role for our organization providing administrative assistance and support to our Chief Financial Officer.

Primary Duties and Responsibilities:

  • Provides administrative support for CFO and other finance department members.
  • Coordinates activities relating to meetings and conferences including hotel and travel arrangements, preparation of support materials, meal planning and related tasks.
  • Provide support on financial reporting using Microsoft Excel to make updates, changes, maintain and prepare a variety of reports
  • Prepares and distributes correspondence.
  • Prepares, revises and reviews legal contracts and other documents including, but not limited to, contracts, corporate filings, PowerPoint presentations, etc.
  • Maintains an accurate and efficient filing system.
  • Maintains daily calendar and schedule for designated corporate staff members via Outlook.
  • Screens calls and visitors.
  • Provides support to other departments when needed to cover for absences, heavy workloads, etc.
  • Prepares reports, spreadsheets and related material as requested.
  • Monitors supplies, special orders, etc. for the designated  work group.
  • Performs other duties as assigned.

Qualifications:

  • 4+ years of experience as an administrative assistant with a preference towards executive support
  • Associates Degree or High School diploma required
  • Experience in or supporting a CFO or Financial Executives is a plus
  • Experience with Microsoft Office including Excel, Outlook and  PowerPoint
  • Advanced proficiency in MS Excel to include pivot tables, vlookups and general formula calculations are highly preferred.
  • Skill in organizing and prioritizing workloads to meet deadlines.
  • Skill in telephone etiquette.
  • Effective oral and written communication skills.
  • Ability to interpret, adapt and apply guidelines and procedures.
  • Ability to use good judgment regarding administrative issues.